Administrative Procedures

EXTRACURRICULAR CODE

A. Overview

All reports of suspected violations of the Code will be reported to the Athletic and/or Activity Director as appropriate at the student’s high school and will be promptly reported to the Principal and investigated by the Directors. After an alleged violation of the Code has been verified by either school personnel, judicial or law enforcement agency, the appropriate disciplinary consequence will be imposed by the Athletic and/or Activity sponsor, subject to review and final decision by the Principal. Previous extracurricular code violations and disciplinary code violations may be taken into consideration when determining consequences.

General Implementation: Extracurricular Code Violations

1. The code applies to all activities/athletics in which a student participates. As a result, consequences will be assigned to every extra-curricular. A student leadership role will be evaluated upon each offense with the possibility of removal at any time.

2. The term activity or athletic team encompasses all co or extra-curricular organizations which are now operating or which may be created after this policy is in effect.

3. The term “student” will refer to any person who is participating in Deerfield High School or Highland Park High School activities. This includes a student who elects to participate in a student activity during the summer following graduation from District 113.

4. Consequences for multiple violations must be served consecutively. A suspension will be carried over from one sport or activity season into another, or from one academic year into the next. If a student cannot fulfill a suspension in the current sport or activity, the remaining consequences carry over to the next season/activity.

5. School officials are not expected to monitor off campus, non-school activities. However, violations of Categories II and III of the Extracurricular Code will be subject to the consequences stated in the Code regardless of the place or time of such violations throughout the calendar year, or whether such violations occurred at school, school-related on non-school related activities, provided that such violations are reasonably confirmed by a preponderance of facts including information from police reports. Unsubstantiated information (i.e. rumors and/or hearsay) will be reported/shared with parents. The Principal or Principal’s designee will notify legal authorities of all evidence and reports of all illegal activity if warranted.

6. A student charged with any illegal activity by the police may face immediate consequences as outlined by the student extra-curricular code.

7. Upon receipt of either a complaint or report or suspicion by the District of hazing or inappropriate initiation activity, District 113 will conduct an investigation. Upon completion of the investigation, District 113 will take appropriate action. Such action will be designed to deter future violations and appropriately discipline students who have engaged in prohibited behavior. Disciplinary action will include consequences for the individual student up to and including expulsion in accordance with Board Policy 7-190, Student Discipline.

B. Student Extracurricular Behavioral Requirements

District 113 students will adhere to the following requirements:

1. Will follow all policies and procedures related to student discipline
2. Demonstrate respect for staff and students by interacting with others appropriately, exhibiting sportsman like behavior, using acceptable, non-offensive language, and refraining from verbal abuse;
3. Refrain from engaging in or being a party to acts of theft or vandalism at any time;
4. Demonstrate respect for the environment in which they work by leaving all facilities and equipment in good condition;
5. Assume and abide by the responsibilities of membership in a particular group as established by the sponsor and leaders of that group;
6. Maintain academic responsibilities as defined by the I.H.S.A.;
7. Conduct oneself in an appropriate and responsible manner;
8. Refrain from engaging in or being a party to any act of gambling.

C. Category I

General offenses not listed in Categories II and III, such as, but not limited to cheating, gambling, bullying, fighting, harassment, verbal abuse, theft, vandalism, unsportsmanlike behavior, or conduct which would constitute a misdemeanor under Federal or Illinois criminal law, and or failure to comply with the extracurricular behavior as outlined above in Section B while in School, on school property, or as a representative of a District 113 sport or activity.

• Category I consequences pertain to all offenses that occur during school or school related activities, or because of the student’s affiliation with a school-sponsored athletic program or activity.

First Offense:

Students who do not meet the requirements of the Extracurricular Code are subject to the following:

1. Notification to and/or a conference with the Activity and/or Athletic Director
2. One or more of the following:

1) conference with sponsor/coach;

2) conference with student leaders and sponsor/coach;

3) conference with sponsor/coach and parent;

4) conference with sponsor/coach, Activities/Athletic Director and Dean;

5) removal from an athletic team and/or activity;

6) suspension from participation in/on athletic team and or activity;

7) return home from field trip at parent(s)/guardian(s);

8) ineligibility for further field trips or contests (number to be determined);

9) financial restitution;

10) letter(s) of apology;

11) school/community service

12) referral to school support personnel/group program;

13) referral to outside agency;

14) behavioral contracts;

15) attendance contracts;

16) other consequences deemed suitable for the situation;

17) refusal to award service points for the removal from Honor Society;

18) decrease or deny responsibilities in activity;

19) loss of parking privileges;

20) nothing contained in this policy or guidelines limits the authority of any school staff member to remove a student immediately from a class or school property or activity.

21) other supports as deemed appropriate examples listed in Table 1.2

Second and Subsequent Offense:

Students who do not meet the requirements of the Student Extracurricular Code on a second or subsequent occasion are subject to any of the consequences applied to a first offense.

D. Category II

Offenses related to alcohol, tobacco, and other drug violations.

Behavioral Requirements

District 113 students must abstain from any act, attempt or intent to possess, use, obtain, manufacture, sell, or distribute any illegal, controlled or intoxicating substance, including alcohol, inhalants, and other drugs, anabolic steroids, or any substance purported to be, or presented as an illegal, controlled or intoxicating substance, or drug paraphernalia such as, but not limited to pipes, bongs, rolling paper, etc.  District 113 students, regardless of age, must abstain from possession, smoking, and the use of tobacco products. “Tobacco products” include but are not limited to cigarette, cigar, pipe, electronic cigarette or tobacco in any other form including smokeless tobacco which is any loose, cut, shredded, ground, powdered, compressed, or leaf tobacco that is intended to be placed in the mouth without being smoked.

All coaches and/or sponsors of the student’s extracurricular activities will be notified by the Athletic and/or Activities Director of a violation for the health and safety of the student. Category II offenses include student behavior at school, school related and non-school related activities at all times throughout the calendar year. The Principal or Principal’s designee will notify legal authorities of all evidence and reports of all illegal activity if warranted.

The code applies to all activities/athletics in which a student participates. As a result, consequences will be assigned to every extracurricular. A student leadership role will be evaluated upon each offense with the possibility of removal. Such action requires the Principal’s approval.

When in the judgment of the Principal or the Principal’s designate, it has not been established there was a violation, but there is reasonable basis to believe that a prohibited tobacco, alcohol, or other drug use and/or possession may have occurred.

1. All information available will be given to the student’s counselor and Student Assistance Program designee;
2. Based on the counselor’s knowledge of the student and in consultation with the counselor’s supervisor, the counselor may set into motion a student support program deemed appropriate for the student and inform the Principal and parents/guardians of the student support program taken.
3. The Principal or Principal’s designee will notify legal authorities of all evidence and reports of all illegal activity if warranted.
4. Students who do not meet these expectations regardless of place or time will be subject to the following consequences.

First Offense Consequences

1. Conference with the Athletic and/or Activity Director.
2. Conference with the Student Assistance Program designee.
3. Successful completion of an approved student/parent educational and/ or assessment program student and parent/s or guardian/s) for a first alcohol or other drug offense.
4. The student support services team will determine if additional supports/ consequences should be considered in extenuating circumstances. 

• If the approved student/parent educational program has been previously completed, the student and parent/guardian must complete an assessment from an approved agency/hospital and successfully complete the recommendations from the said assessment (at student/parent expense). Proof of the completed assessment and recommendations must be submitted to the Student Assistance Program designee. Failure to complete the assessment and recommendations will result in the loss of eligibility until the assessment and recommendations have been completed.

1. A first tobacco offense will result in the successful completion of the Smoking Cessation/ Information Program. 
2. A twenty percent (20%) of the regular season suspension will result for students participating in extracurriculars including athletics, fine art performances, and competitive club groups. If this cannot be fulfilled during the current season the consequences carry over to the following season.
3. A Saturday detentions will result for students participating in extracurriculars including special interest groups, multicultural groups, class boards, student government, communications, honor societies, and others not deemed competitive or performance in nature. As an alternative, students may perform twelve (12) hours of community service with local public and nonprofit agencies that enhance community efforts to meet human, educational, environmental, or public safety needs. The student and his/her parents must identify the community service project which must be approved by the superintendent. Parents must sign a permission slip. The District will not provide transportation. The student must provide written verification indicating satisfactory completion of the community project. The student may not return to club activities until the two Saturday detentions or the community service requirement is fulfilled.
4. The Principal or Principal’s designee will notify legal authorities of all evidence and reports of all illegal activity if warranted.
5. Loss
6.  of parking privileges for 20 school days.
7. Voluntary admission.
8. Student admission to the violation of a Category II first offense acts to waive the twenty percent (20%) suspension or the two six hour Saturday detention assignment and loss of parking privileges, but the admission services as a first offense. In addition, the student and parents will successfully complete an approved student’s parent educational program. Failure to complete the approved student/parent educational program as determined by the Activities/Athletic Director/s results in the loss of eligibility until the approved student/parent educational program has been completed. Student admission refers only to unsolicited and unreported information that is given directly to a school official by the student and/or parent(s)/guardian(s). Student admission to the violation of any Category II offense is not used to waive the suspension if the school administration has been previously or will be made aware/informed of the incident by other means including, but not limited to, notification by judicial or law enforcement agencies.
9. Parents/guardians seeking help for their child involved in extracurricular activities from a school official will be required to complete an approved student/parent educational program or receive an assessment (as determined by the Student Assistance Program designee) and complete the recommendations from the assessment. This will result in a waiver of the first offense of the Extracurricular Policy.
10. Assessment must be completed by an agency/professional that is approved by the Student Assistance Program designees.
11. This is a one-time opportunity. Any further contacts of this nature would result in a First Offense violation.
12. Student Support Service Personnel may use discretion in determining consequences if a student demonstrates extraordinary measures while assisting another student or other extenuating circumstances. 

Second Offense Consequences

1) Conference with Athletic and/or Activity Director.

2) Conference with the Student Assistance Program designees.

3) Obtain an assessment from an approved outside agency/hospital and successfully complete the recommendations made from said assessment (at parent/student expense) for a second alcohol or other drug offense.

4) A second tobacco offense will require successful completion of an approved student/parent educational program if not already completed (Students and Parents).  Failure to complete the assessment and recommendations will result in the loss of eligibility until the assessment and recommendations have been completed. 

5) A forty percent (40%) of the regular season suspension will result for students participating in extracurriculars including athletics, fine art performances, and competitive club groups. If this cannot be fulfilled during the current season the consequences carry over to the following season.

6) Four six-hour Saturday detentions will result for students participating in extracurriculars including special interest groups, multicultural groups, class boards, student government, communications, honor societies, and others not deemed competitive or performance in nature. Students may not return to club activities until the four Saturday detention requirement is fulfilled. 

7) Loss of parking privileges for 40 school days.

8) The Principal or Principal’s designee will notify legal authorities of all evidence and reports of all illegal activity if warranted.

9) The student is prohibited from participating in overnight activities and/or overnight athletic events for one year from the date of the second incident. (This does not apply to a tobacco offense.)

10) The student support services team will determine if additional supports/ consequences should be considered in extenuating circumstances. 

Third and Subsequent Offense Consequences (This does not apply to tobacco offenses)

Upon confirmation of a third violation and subsequent violations, the student extra-curricular participant will lose eligibility for participation in all extra-curricular activities for one (1) full calendar year, commencing upon the date of such confirmation.

a) Loss of parking privileges for 180 school days.

b) Obtain an assessment from an approved outside agency/hospital and successfully complete the recommendations made from said assessment (at parent/student expense).

c) A mandatory reinstatement conference with the Activities/Athletic Director/s and/or the Student Assistance Program designee, the parent(s) or guardian(s) and the student extra-curricular participant is required. Following such a conference the Principal may, but will not be obligated, to reinstate such student’s eligibility.

d) The student is prohibited from participating in overnight activities and/or overnight athletic events for the duration of his/her high school career. (This does not apply to a tobacco offense.)

e)  The student services team will determine if additional supports/ consequences should be considered in extenuating circumstances.

E. Category III

Severe offenses such as, but not limited to hate crimes, hazing, inappropriate initiation, criminal assault, sexual assault, harassment, criminal damage to or theft of school property or other serious conduct.

1. Behavior Requirements

District 113 students must abstain from committing, participating in, assisting other persons in committing or participating in, or being a party to any of the following acts:

a) A hate crime. A hate crime is any threat, intimidation, harassment, physical touching, vandalism, property damage, or any act which would constitute a violation of Federal or Illinois criminal laws, committed by reason of the actual or perceived race, color, creed, religion ancestry, gender, sexual orientation, physical or mental disability or national origin of another individual or a group of individuals;

b) Hazing and/or inappropriate initiation (see definition contained in this policy) of any person or group of persons;

c) Harassment (including, but not limited to harassment over the internet) against any person or group of persons, or directed against any person or group of persons;

d) Any act committed with the intent to cause significant physical harm to persons.

e) Any act committed with the intent to cause criminal damage to school property, or theft of property whether or not school owned or occurring on school property.

2. Consequences

Students found to have committed a Category III-violation, will, without exception, be subject to all of the following consequences deemed appropriate by the Principal:

a) Loss of parking privileges for 180 school days.

b) Upon confirmation of a violation, the student athlete/activity participant will lose eligibility for participation in activities and/or sports for one (1) full calendar year, commencing upon the date of such confirmation.

c) The Principal or Principal’s designee will notify legal authorities of all evidence and reports of all illegal activity if warranted.

d) After the student has served the one year suspension from participation eligibility, the student may obtain reinstatement by attending a conference with the Principal or the Principal’s designee and the student’s parent(s) or guardian(s). Following such a conference, the Principal may, but will not be obligated to reinstate such student’s eligibility.

e) The student services team will determine if additional supports/ consequences should be considered in extenuating circumstances.